Privacy Policy
How we protect and handle your personal data
Our commitment to data protection and your privacy rights under GDPR.
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PRIVACY POLICY FOR CONTRACTOR APPLICANTS
Table of Contents
1. Data Controller
Software Umbrella Sp. z o.o.
2. Legal Basis for Processing
π Art. 6(1)(a) GDPR - Consent
For marketing communications and non-essential processing activities
π€ Art. 6(1)(b) GDPR - Contract Performance
For recruitment processes and pre-contractual steps
βοΈ Art. 6(1)(c) GDPR - Legal Obligation
For compliance with tax, accounting, and employment law requirements
π Art. 6(1)(f) GDPR - Legitimate Interest
For security monitoring, service quality, and business operations
3. Purposes of Data Processing
π― Primary Purposes
- β’ Recruitment and contractor assessment
- β’ Contract negotiation and execution
- β’ Performance management and evaluation
- β’ Payment processing and tax compliance
π‘οΈ Secondary Purposes
- β’ Security monitoring and access control
- β’ Quality assurance and training
- β’ Legal compliance and record keeping
- β’ Business analytics and improvement
4. Categories of Processed Data
π Basic Information
- β’ Name and surname
- β’ Contact details (email, phone)
- β’ Address information
- β’ Date of birth
- β’ Nationality
πΌ Professional Data
- β’ CV and professional experience
- β’ Education and certifications
- β’ Skills and competencies
- β’ Portfolio and work samples
- β’ References and recommendations
π Technical Data
- β’ IP address and device information
- β’ Browser type and version
- β’ Application interaction data
- β’ Communication logs
- β’ System access records
π’ Administrative Data
- β’ Tax identification numbers
- β’ Banking information
- β’ Contract documentation
- β’ Performance evaluations
- β’ Compliance records
5. Data Recipients
β οΈ Important Notice
We may share your data with the following categories of recipients when necessary for legitimate business purposes:
π’ Internal Recipients
- β’ HR and recruitment teams
- β’ Project managers and team leads
- β’ Finance and accounting departments
- β’ IT security and administration
π€ External Recipients
- β’ Client companies (for project assignments)
- β’ Professional service providers (legal, accounting)
- β’ Technology service providers (secure cloud platforms)
- β’ Regulatory authorities (when required by law)
6. Data Retention Periods
π Recruitment Data
Retention: 12 months after recruitment process completion
Purpose: Future opportunities and compliance with anti-discrimination laws
π Contract Data
Retention: 10 years after contract termination
Purpose: Tax law compliance and potential legal claims
π Security Logs
Retention: 3 years from creation
Purpose: Security incident investigation and compliance
π§ Marketing Consents
Retention: Until withdrawal of consent
Purpose: Direct marketing communications
7. Your Data Protection Rights
Under GDPR, you have the following rights regarding your personal data:
π Right of Access (Art. 15 GDPR)
Request a copy of all personal data we hold about you, including information about how we process it.
βοΈ Right to Rectification (Art. 16 GDPR)
Request correction of inaccurate or incomplete personal data.
ποΈ Right to Erasure (Art. 17 GDPR)
Request deletion of your personal data when there's no legitimate reason for continued processing.
βΈοΈ Right to Restrict Processing (Art. 18 GDPR)
Request limitation of processing in specific circumstances.
π¦ Right to Data Portability (Art. 20 GDPR)
Receive your personal data in a structured, machine-readable format.
β Right to Object (Art. 21 GDPR)
Object to processing based on legitimate interests or for direct marketing purposes.
8. How to Exercise Your Rights
β Easy Request Process
Submit requests through our dedicated GDPR portal or contact our Data Protection Officer directly.
π§ Email Contact
Send detailed requests directly to our privacy team:
Quick Actions
Use the options below to manage your data